Job Description
Salary: $29.93 - $37.44 Hourly
Location : Tacoma, WA
Job Type: Regular - Other
Job Number: 25-00424
Department: District Court
Division: District Court
Opening Date: 05/12/2025
Closing Date: 5/18/2025 11:59 PM Pacific
Description Position Summary Why It's a Great Opportunity: In this role with the
Pierce County District Court , you'll be at the center of the action, supporting court operations and ensuring the smooth flow of administrative functions across the Court. It's a great mix of independent work and being part of a close-knit, supportive team. You'll thrive here if you enjoy helping others, staying organized, and working with computers.
You'll be responsible for a variety of important tasks, including:
- Support human resources activities like recruitments, onboarding, and maintaining personnel files.
- Assist with public records requests by organizing, tracking, and preparing responses.
- Coordinate calendars and schedules for leadership and court operations.
- Aid in ADA coordination and help ensure compliance with accessibility standards.
- Manage formal correspondence and assist with judicial support functions.
- Back up facilities coordination and labor relations support tasks.
- Help with Workday processes and HR transactions.
- Participate in administrative projects as a member of the management team's support structure.
You'll use technology daily, including
Microsoft Office (especially
Excel ,
Word , and
Outlook ),
document management systems , and likely some
specialized court software . This is a fast-paced, professional environment where you'll sharpen your communication, problem-solving, and multitasking skills while contributing meaningfully to access to justice in your community.
Why It's a Great Department: Pierce County District Court provides a very supportive and collaborative work environment. Team members are encouraged to bring forward new ideas and improve the way services are delivered. There's a strong emphasis on learning and development, with opportunities to grow in both technical and leadership skills.
The department values employees' contributions and ensures they are matched with tasks that align with their strengths while also fostering new skill growth. Whether you're early in your career or looking for a stable and fulfilling role in the public sector, this department offers a strong foundation and a community-oriented mission.
How to be Successful in the Role: To succeed as an
Office Assistant 3 , you'll need to bring a combination of technical proficiency, administrative experience, and strong interpersonal skills. We're looking for someone who:
- Is comfortable using Microsoft Office (Excel, Word, Outlook), can navigate databases and spreadsheets with confidence, and learns new systems quickly.
- Has strong attention to detail and can spot inconsistencies or errors.
- Communicates clearly, both verbally and in writing, and works well with a diverse group of coworkers and community members.
- Is a team player who collaborates well but can also work independently and take initiative.
- Manages time well, prioritizes effectively, and stays calm under pressure in a busy environment.
You'll be expected to quickly learn internal processes, document procedures, and compliance requirements. You'll also be collaborating regularly with a variety of stakeholders, so professionalism and discretion are a must.
Performance will be reviewed based on your accuracy, efficiency, teamwork, communication, and ability to adapt to changing needs. Your role helps keep court administration running smoothly and directly supports access to justice in our community.
Your Future in this Role: Throughout the onboarding process, you will meet with Court Administration regularly to discuss expectations, set goals, identify priorities, and gain familiarity with current policies, procedures, and strategic measures. Pierce County offers professional development through the Leadership Certification program, robust online learning, and other training opportunities throughout your career to ensure your success.
Core Daily Responsibilities: - Coordinate related office functions; assist in procedure development; perform duties of a highly confidential nature; may conduct research activities.
- Manage and maintain logs, charts, spreadsheets, related data, and files related to the division.
- Receive and process forms and applications.
- Examine and evaluate data to determine the department's eligibility for, or conformity with, contract agreements or government-regulated activities. Perform ongoing monitoring of program compliance. Explain, interpret, and apply complex rules and procedures that have a divisional impact.
- Coordinate personnel functions, such as processing terminations, new hires, and transfers.
- Monitor budget expenditures and statistical records. Audit for compliance. Process registrations and provide payment methods for employee training, travel, and lodging arrangements. Prepare employee expense claims and resolve any issues resulting from claims.
- Prepare and review complex reports, forms, and other records prepared by others for clarity, completeness, accuracy, and conformance with standard policies and procedures.
Qualifications - Two or more years of progressively responsible clerical experience or administrative program support work.
- Additional education and experience may substitute for the required experience to a maximum of one year.
- A resume and cover letter are required for this position. Applications without a resume and cover letter will not be considered.
As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case basis and will not necessarily remove an applicant from consideration.
Supplemental Information To be considered for this opportunity, please: - Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to:
- If you have a question about this opportunity, please email the Recruitment Team at PCHRRecruit@piercecountywa.gov and specify the Job Number and Title.
- If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
- Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480 at least two days prior to the need.
This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes, which may include assessments, phone screens, and interviews.
At Pierce County, diversity, equity, and inclusion mean commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have a local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home?
We are unable to sponsor or take over sponsorship of an employment visa at this time.
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Pierce County offers a competitive benefits package that offers flexibility and peace of mind. We are proud to offer Employee Resource Groups, a focus on professional development in our , and a County Book Club.
We understand that your life revolves around more than just your career and that your priority is making sure that you and your family maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of and , , staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Our benefits: Vacation (Annual Leave) After approximately six months, employees receive six days of vacation leave.
Since we value your experience, the amount of vacation you can accrue increases the longer you work with us. Vacation accrues on a bi-weekly basis for full-time employees as follows:
Vacation Accruals: During years 1-3, 12 Days
During years 4-7, 16 Days
During years 8-13, 20 Days
During years 14-18, 23 Days
During years 19, 24 Days
During years 20, 25 Days
During years 21, 26 Days
During years 22, 27 Days
During years 23, 28 Days
During years 24, 29 Days
During years 25 & thereafter, 30 Days
A maximum of 45 days may be carried from one year into the next.
Pro-Rated for Part-Time based on % of 1.0 FTE.
Military Leave: Pierce County has a proud history of supporting the armed forces and provides members of the armed forces with up to 21 days paid military leave per state fiscal year.
Holidays: Some full-time employees are entitled to eleven paid holidays as follows:
New Year's Day - January 1
Martin Luther King, Jr's birthday - Third Monday in January
President's Day - Third Monday in February
Memorial Day - Last Monday in May
Juneteenth - June 19
Independence Day - July 4
Labor Day - First Monday in September
Veteran's Day - November 11
Thanksgiving Day - Fourth Thursday in November & Friday after
Christmas Day - December 25
Personal Holidays: Regular full-time and regular part-time employees, and employees occupying limited duration positions, shall also receive two additional paid personal holidays. Paid personal holidays shall only accrue for those employees on County payroll as of January 1 of each year or the first work day following January 1 and must be taken during the calendar year in which it was accrued.
Furlough: Some Pierce County employees may be designated to receive 10 "furlough" days per year in lieu of holidays. Furlough days are available for use on January 1 and must be scheduled and taken within the calendar year. Employees who leave employment with Pierce County must reimburse the employer for used furlough days based upon the number of remaining holidays.
Sick Leave: Sick leave accrues on a bi-weekly basis, at the rate of one day per month.
Insurance Benefits: Employees and families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with very affordable monthly premiums that offer coverage throughout Pierce County. Employees are eligible to enroll each year in a flexible spending plan, which enables them to use tax-deferred dollars toward their health care and dependent care expenses. Employees also have the opportunity to participate in supplemental life and long term disability insurance plans. To view premium rates, summary of benefit coverage, and other information, please visit the website.
Retirement and Deferred Compensation: Pierce County employees are members of the State of Washington's Department of Retirement System (DRS) and depending on the position or previous DRS enrollment will be able to enroll in one of many programs DRS offers. For additional information, check out the web site.
Employees also have the ability to participate in the Nationwide Deferred Compensation Plan. This is a supplemental retirement savings program that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security: All Pierce County employees are covered by the federal Social Security and Medicare systems. The county and the employee pay an equal amount into the system.
Miscellaneous Benefits: Please visit website for more information.
Telework/Remote Options: Some departments allow for telework or work-from-home options dependent on the body of work. Learn more about our telework policy
**All employees are required to be WA State residents after 30 days of employment.
01
1. Did you attach a cover letter and resume to your employment application? Applications without a cover letter and a resume will not be considered.
02
(MM - General) How many years of general office/clerical experience do you have?
- None
- Some to less than 1 year
- 1 year to less than 3 years
- 3 years to less than 5 years
- More than 5 years
Required Question Pierce County, WA
Job Tags
Hourly pay, Holiday work, Full time, Contract work, Part time, Christmas work, New year, Local area, Remote job, Work visa, Flexible hours,