Job Description

Job Summary

The Corporate Paralegal maintains the corporate minute books and organizational records for all Freeport LNG entities, assists with preparation for and conduct of Board meetings, assists members of the Legal Department with due diligence, documentation and closing of company transactions, including corporate, commercial, financing and real estate transactions, and assists with the preparation of documents necessary to comply with federal, state and local regulations and contractual obligations applicable to the conduct of company business.

Duties/Responsibilities

• Prepare documents required for new entity formation, and amendments, withdrawals, mergers or dissolutions of existing entities, including secretary of state, state comptroller and IRS filings.

• Create and maintain corporate minute books in compliance with company records management requirements, including preparation of partnership and membership interest certificates, draft resolutions and meeting minutes, and entity data sheets.

• Maintain officer, director and manager information for all company entities.

• Preparation and coordination of Board meetings and Audit Committee meetings, including preparation and distribution of agendas, presentation materials, draft resolutions and written consents.

• Attend Board and Audit Committee meetings and assist with recording of meeting minutes.

• Prepare and submit required state and federal regulatory filings with respect to maintenance of Freeport LNG entities, including periodic information filings.

• Assist with preparation and submission of filings with corporate lenders and other contractual counterparties pursuant to applicable financing and other contractual obligations.

• Assist in contract compliance and administration, including review, comment and closure of associated TRAC tasks.

• Assist with development and maintenance of company-wide electronic records management system.

• Support contract, procurement and regulatory compliance initiatives and processes.

• Assist company internal and external auditors with periodic reviews of company minute books and other materials.

• Assist with due diligence, documentation and closing of various company transactions, including corporate, commercial, financing and real estate transactions. Create, store and maintain documentation related to same.

• Coordinate any third party due diligence of company business, including in connection with financings, investments and acquisitions.

• Gather and provide necessary information and responses for in-bound and out-bound Know-Your-Customer requests.

• Establish and maintain electronic data rooms for third party due diligence.

• Maintain electronic board portal, including uploading board materials, updating calendars, and setup/training for new users.

• On Boarding new Board Managers.

• Assist in tracking litigation matters and support corporate discovery efforts related thereto.

Essential Functions

• Maintain appropriate decorum and professionalism in order to instill confidence to internal stakeholders and external board members. Provide high-level of service and coordination for board and audit committee meetings.
• Maintain detailed and accurate corporate records, including board and audit committee meeting minutes.
• Understand and maintain status and structure of Company’s corporate organization chart, corporate board of managers structure, corporate officers and related information.
• Organize and maintain detailed and accurate corporate governance records and information.

Minimum Qualification/Work Experience

Minimum Education Required: Bachelor’s Degree or 10+ years of on-the-job experience

Minimum Experience Required: 5 years of relevant experience

Preferred Education: Bachelor’s Degree

Preferred Experience: 10+ years of relevant experience, both law firm and in-house.

Required Knowledge/Skills/Abilities

• Exceptional organizational skills.

• Efficient in project and time management.

• Detail oriented.

• Strong interpersonal, communication and writing skills.

• Demonstrates initiative.

• Team-oriented mindset.

• Strong work ethic and professional demeanor.

• Exercises good judgment in the handling of sensitive information.

• Ability to multi-task.

• Advanced proficiency in Microsoft Office, including Word, Excel and PowerPoint.

HSE Roles and Responsibilities

Support the policies, efforts, and programs of Freeport LNG Health, Safety and Environmental (HSE) Management System. Actively participate in the HSE Management System Policies. Ensure that HSE concerns are given priority in all activities completed within their area of responsibility. Implement routine inspections to ensure safe operating conditions.

Working Conditions and Physical Expectations

Work Environment

• Operates in a professional office environment within or outside of an industrial plant environment.

• Routinely uses standard office equipment such as computers, phones, photocopiers w/scanner and fax, and filing cabinets.

Physical Demands

• The physical demands described here are representative of those that must be met by an incumbent to successfully perform the essential functions of this job.

• This is primarily a sedentary role; however, the incumbent must be able to stand and/or sit continuously to perform all essential job functions for a full shift.

• Ability to lift up to 20 lbs. as required in order to lift files, boxes and office equipment as necessary.

• While performing the duties of this role, the incumbent may be required to talk or hear.

• The incumbent is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

• Ability to drive to other Company work locations as required.

• Ability to move throughout all areas of each office/site location and facilities.

Job Tags

Similar Jobs